This post is an example of the content I share every Friday in my Living by Experience Magazine. If you’d like your free copy, just click here.
Time is the one currency we all cannot get more of. We’re all on borrowed time, which sooner or later will run out. Yet we fill our time with being “busy”, claiming we “don’t have time”. It’s time to get your priorities in order, and starting making time for the things you love. Get your time back, before it runs out!
If you don’t have an assistant, you are one (quote by Raymond Aaron)
I’ve had a few assistants in the past that have helped me with building certain parts of my companies, and there have been several situations where I would just delegate anything I didn’t want to do myself. Not because I didn’t have the time for it, but simply because I didn’t feel like doing it. The fact I didn’t feel like doing it was a form of feedback I was ignoring. Some things I didn’t feel like doing shouldn’t be done in the first place as they didn’t serve any purpose. When I started focusing more on my core business, my assistants got more productive too. I don’t just delegate for the sake of delegating, I delegate for the sake of saving time. True efficiency means everyone gets to focus on the important things.
When was the last time you scheduled a difficult meeting? How many times did you have to email back and forth to select a date, time, and location that worked for everyone? How many travel websites do you visit to research your next vacation, trying to make sense of it all? How much time do you spend waiting on the phone listening to annoying music and (even worse) on-hold messages? Did you know this can end today? Don’t worry about the back and forth of scheduling meetings anymore. Spend more time enjoying your vacations instead of planning them. Stop making phone calls you don’t want to make. And much more.
Having a personal assistant used to be something reserved for the rich and famous, but not anymore. Thanks to the internet you can enjoy the benefits of having a “virtual assistant”, saving you time every day. Your time and money are worth more when you are able to concentrate on what you do best and leave the rest to an assistant. Virtual office assistants work from their own home-based offices and are highly trained in their skill areas as well as a variety of technologies. Many of them have advanced degrees as well as years of professional experience. Not only can a virtual assistant relieve you of mundane, everyday tasks, but also in many cases, s/he can even help you grow your business.
One of the biggest benefits to hiring a virtual assistant is the ability to delegate work to people who have better skills, and can do work you don’t know how to do, don’t have time to do, or just don’t want to do. The next big draw (when considering virtual assistants over bricks-and-mortar assistants) is that virtual assistants only clock-in and work when you need them and use their own resources. In other words, they’re not charging you to sit there and play solitaire on a computer you purchased for them.
Is it time to hire your own Virtual Assistant?
Top 10 Ways Solo-preneurs Use Virtual Assistants
1. Your VA receives calls routed to his/her home office phone so a call from your prospective customer does not go to voice mail.
2. You need to confirm appointments for the week. Your VA calls the appointments and notes who is confirmed and who must be rescheduled. Your VA even updates your calendar online, if you’re using a mutually accessible calendar program.
3. By using online invoicing software, billing can be done off-site by your VA. You email information to the VA, who then does daily electronic billing or accounting services to get your billing done.
4. You are preparing a marketing plan and need further information. Your VA can contact possible advertising outlets on the Internet, magazines, periodicals, newspapers, etc. and acquire information on pricing, publishing dates, publishing deadlines, payment policies, etc. All information is compiled into a report for you to review.
5. You are preparing a direct mailing and need to verify your database. The database is sent to your VA via email attachment. Your VA telephones each name and verifies name, spelling, title and address. All corrections are made, old names are deleted, and new names are added. The corrected database is “zipped” and returned to you via email attachment.
6. You need a brochure, business card or flyer for your business. Your VA can design, type and print your advertising material using your own artwork or stock art. Your VA can also make the materials ready to print by a professional print shop and simply email the file to the shop for printing.
7. You have a blog or website, but do not have time to update entries regularly. Brief ideas and thoughts or links can be emailed to your VA, who then helps with research or even updates your site for you.
8. You dictate letters, reports, notes or memos and e-mail it to your VA the MP3 file of your recording. S/he transcribes the audio and emails the completed transcript back to you.
9. You cannot keep up with the volume of email and are missing important messages. You or your webmaster set up a general email account (info@). Your VA retrieves all email, sorts, responds to routine requests, and forwards items of importance to you at your personal email account (myname@).
10. You would like to write a book, but can’t get organized. Your VA can compile rough drafts, notes, fragments, letters or memoirs and get them into an editable form to begin the process of formatting the book, research publishers, and send out queries.
Virtual assistants are here to stay. The above shows that virtual assistants can and do work well for most small and home-based businesses and especially solo-preneurs. Over the next couple of years you can expect your conversations with regards to virtual assistants to go from “What is a virtual assistant and what does a virtual assistant do?” to that of “Who provides your virtual assistant services?”
Implementing the use of a virtual assistant, especially through a virtual staffing agency, is a low-cost, low-risk undertaking. If the virtual assistant doesn’t work out, you simply request another, perhaps for a better fit. What’s more, coupling the use of a virtual assistant (or several virtual assistants) with your already up-and-coming business can catapult your income and success to the next level and beyond.
Give yourself the gift of timeTry a VA
P.S. Questions, comments, compliments? Text me: 604-210-8668. I’d love to hear from you.